AppZen Autonomous AP integration with

Oracle Fusion

Overview

AppZen’s Mastermind platform provides a robust, standards-based integration tool for invoice auditing that we call AppZen Connect. It’s a proprietary middleware technology that allows AppZen to develop robust API connectors that work straight out of the box. Using our multi-point, scalable integration layer, we have developed a bi-directional integration with Oracle Fusion Financials that seamlessly interacts with standard Oracle APIs. AppZen Connect includes real-time monitoring and alert features for all invoice data transfers between AppZen's platform and your Autonomous AP environment. 

For Autonomous AP, the connector supports a real-time transfer of the following data: payment terms, suppliers, and purchase orders.

 

High-level integration architecture 

This diagram illustrates the high-level integration between Oracle Fusion Financials and AppZen’s Autonomous AP services.

 

Diagram-Oracle-FA2

 

Autonomous AP integration

We provide a bi-directional integration between Oracle Fusion Financials and AppZen Autonomous AP using Oracle Integration Cloud (OIC).

AppZen runs a one-time load of all master data (suppliers, chart of accounts, organization, payment terms) using OIC. On an ongoing basis, OIC schedules periodic pushes into AppZen Connect of all the above data elements, using the last sync date to track any data that is new and/or modified since the last sync. For data objects like organizations, payment terms, and chart of accounts, we can also use AppZen’s integration framework to set up batch file uploads using CSV files.

Connections to Oracle Fusion Financials are made using either API keys or OAuth2.

For OAuth2, you supply the details for the Server URL, Client ID, Scope, and Client Secret fields.
appzen-coupa-new-integration-source
For API Keys, you supply the API Key and Server URL.

appzen-coupa-api-integration
Data transfers, inbound and outbound, are then scheduled in AppZen.

appzen-connect-Oracle-fusion-ap-system-integration
Real-time monitoring of data transfers is easy.

appzen-connect-Oracle-fusion-ap-integration-job-status

 

Transactional data integration between AppZen and Oracle Fusion Financials for invoices

appzen-connect-Oracle-fusion-ap-api-integration-process

 

Key process flows

  • Oracle Fusion Financials is the system of record for all master data, transferred frequently to AppZen so it is always up to date.
  • Master data consists of payment terms, suppliers, chart of accounts (COA), entities (business groups/organizations), and purchase orders, which flow in one direction, from Oracle Fusion Financials to AppZen. 
  • Invoice data flows are bi-directional. Once invoices are fully processed (after ingestion, coding, matching, validations, and AI audit), they are then transmitted to Oracle Fusion Financials. A status report on the success or failure of the ingestion of invoices into Oracle Fusion Financials is then transmitted to AppZen. Invoices created directly in Oracle Fusion Financials are transmitted to AppZen in order to process audit requirements, such as duplicate checks.
  • Changes in status for each invoice in Oracle Fusion Financials are synced back to the AppZen workbench so users and AP staff can easily reconcile both systems.

Frequently asked questions

  1. Does AppZen become the system of record for any accounts payable data?

    No, Oracle Fusion Financials is always the system of record. AppZen operates as a subsystem of Oracle Fusion Financials.

  2. How frequently is master data synchronized from Oracle Fusion Financials into AppZen?

    Master data is synchronized on a scheduled basis determined at the time of implementation. This sync process is configurable per your requirements and the dynamics of your data. Each object (for example, supplier or purchase orders) can have its own sync schedule.


  3. How long does it take to implement Autonomous AP with Oracle Fusion Financials?

    The typical implementation time is 6-8 weeks. This includes time for discovery, education, receiving historical data, configuration, and validation of the integration.

  4. What IT resources are required to integrate AppZen with Oracle Fusion Financials?

    For each integration, only the business process owner and an Oracle Fusion Financials specialist are required. No IT staff are needed.

     

Additional information

Please see AppZen’s help documentation for more information.

Introduction to AppZen Developer Hub
Master and Transactional Data APIs