- AppZen Apps and Services automates Expense Report creation, management, and auditing by processing information in your applications and accounts, but only after you give permission to AppZen to process information gathered from each of the other apps or services.
- The information AppZen gathers from your usage may be analyzed in aggregate to improve the product user experience or in order to publish aggregate statistics.
- We don’t share your personal information with third parties for direct marketing purposes, nor sell information that identifies you as an individual.
- Your privacy and data security are very important to us. We have technologies, practices and mechanisms in place to protect it and describe those in detail in this policy.
This policy applies to the collection, use and transmission of data within AppZen’s Apps and Services (“AppZen”). For information about our services, please visit our website at www.appzen.com. This policy is effective as of, and was last updated on, January 18, 2014.
Our Commitment to Your Privacy
• how and why we collect certain information from you via the Website and the App;
• how we use and with whom we share such information;
• how you can access and update such information; and
• the choices you can make about how we collect, use and share your information.
AppZen’s Apps and Services provide automated Expense Report creation to save you time. To do so, we ask you if we can consult information stored in other applications (e.g. calendar, address book, etc.) or across your cloud (such as Google Mail, Microsoft Outlook). With your permission, we use this information to make relevant information about your meetings and professional networks easily accessible and actionable.
Information we collect
Log Data. We may collect certain technical information about your use of our products when you use them, and generally this is not information that could be used to identify you without reference to other information (collectively, “Usage Information”). Like many applications and services, when you visit a website or download an app, you disclose certain information such as your Internet Protocol (IP) address, the time of your visit, mobile operating system type, browser type, mobile device type, the identity of your internet service provider (ISP), and/or frequency and duration of App usage. AppZen, like many other services, may record this basic information. This does not include demographic information about you. We track and reference your Usage Information to better understand how effective our Apps are and how visitors interact with them.
Information You Provide. You have the opportunity to submit Personal Information to us through the App in several ways, and such information will be used as described in this policy to enhance your App experience. Account Information: To use our Apps and Services, you may register either by (1) connecting through a third party client such as Facebook, Google+ or LinkedIn, in which case we may collect information from the service you used, including information that you make generally available to third parties on these services, or (2) open an account with us by providing your email address and a password directly to us. Account information may also include your credit card and billing information, where applicable. We refer to these items collectively in this policy as “Account Information.”
Calendar Information. The AppZen Apps and Services may be used by connecting and interoperating with your Google or Exchange calendar, or a similar calendar upon your direction. The App will have access to any such calendars you indicate you wish to integrate.
Contact Information. If you choose to allow us to access information from your contacts or address book, we may fetch and display it in real-time in connection with an event, use it to generate relevant information about the contact we may collect from elsewhere on the Internet, and use it to provide you with insights about your events and the people involved. If you choose to allow this, your contact information will be stored on our servers, but, as we explain in detail below, this is to facilitate your communications with them – not to independently solicit them. We will never email or SPAM your personal contacts. We store contact information on our servers so that you can easily communicate with them from within AppZen.
Third Party Account Information. The App offers you value by integrating information from your accounts with other applications and services. When you initialize the App, it will ask if you would like to consult such third party services such as Google Gmail, Microsoft Exchange, LinkedIn, as well as your device storage and, at your option, your address book. Upon your request, the App will use the information you input about these accounts, such as (i) login credentials in the form of an access token (which may in some cases include a user name and password); (ii) your profile within that account; (iii) any unique user ID associated with that account by the third party provider; (iv) the contacts associated with that account; and (v) the other contents of that account, which may include items like your location, connections, network or email correspondence contained in the account. Your device storage or address books may also be referenced to improve the information the App has about your appointments and meetings. We refer to these items collectively in this policy as “Third Party Account Information.” We ask your permission before accessing any particular Third Party Account, but once we have obtained your permission to access any particular account we will not separately ask your permission to access any piece of information in that account or to otherwise permit the App to interact with Third Party Account Information (subject to restrictions of that third party account). Please do not give your permission for us to access a third party account if you do not want us to have access to all of the associated Third Party Account Information.
Location Information. You may allow the App to use your location through the standard Apple location permission pop-up if you use the App on an iPhone, or by turning on “location services” on your Android phone. If you click to allow or have location services on, the App will continue to use your location to improve the functionality available to you through the App, for example by suggesting locations for a meeting nearby.
As of the date of this policy, you can choose to allow the App to access and use information from the following third party accounts to improve your App experience: Gmail, Exchange, iCloud,, FourSquare, LinkedIn, Yelp, among others. AppZen continuously strives to integrate useful third party services into its systems, and may also integrate services like Evernote, Twitter, and Salesforce in the future with your permission. Once you have enabled access to any of these third party accounts, the App will continue to refer to that account until you disable access by updating your App settings to opt-out of such individual account access.
How We Use Information Collected from You
How We Use Your Personal Information
We may use the Personal Information we collect (including any information from other applications where you have consented to our accessing what is stored in that application) as follows:
• to provide and improve our Service
• to sign you into your account or to reference that account;
• for our internal records, tracking, and business purposes;
• to send notices to other users or other persons as you direct through our Products and Services
• to contact you in order to provide updates on our technology, policies, and procedures or about your account
• to contact you to respond to your questions or to provide you with technical support; and
• to send you push alerts and emails that enhance your experience and suggest actions that you can take relative to items such as events, people, and locations in your calendar and emails.
Third Party Account Information
• to display notes or other records on your device or in your third party accounts that appear relevant to your expense report, allow you to associate such items with the calendar event for easy access, and to suggest additional information for your calendar events;
• to display information from your network accounts such as LinkedIn, Twitter, Salesforce and others that you have connected to AppZen and display information from such accounts within the App according to your privacy settings on the applicable third party platform;
• for our internal records, tracking, and business purposes; and
• to complete commands or answer requests you make in the App.
• to associate expenses with events that form a part of the calendar;
• for our internal records, tracking, and business purposes.
• to link attendees who may be a part of the expenses based on event attendees;
From time to time we may also use Personal Information gathered through the App to generate aggregate reports about our App usage (“Reports”). These reports use anonymized, aggregate data and are constructed to avoid the identification of any particular individual within the data set.
How We Use Your Non-Personal Information
Usage Information collected from you is used for various purposes, such as:
• to improve our products and services;
• to customize the user experience of the App;
• to administer the App; and
• to analyze trends, track user movement and gather statistical information for aggregate use.
Sharing of Your Information
Third Party Service Providers
We may provide your Personal Information and Non-Personal Information to third party companies to perform services on our behalf, including e-mail delivery, hosting services, data backups, analytics, customer service and data analysis (e.g., we currently use Amazon to host data gathered by the App). We may use independent contractors to provide services on our behalf and they may have technical access your Personal Information in the course of providing those services. We require such third party service providers to agree contractually to maintain the confidentiality of the information disclosed to them and to not use your Personal Information for any purpose other than to provide services to us.
Safety, Security and Compliance with Law
We may disclose any information, including Personal Information, we deem necessary to comply with any applicable law, regulation, legal process or governmental request, to enforce our rights or to protect the safety and security of our App or other users.
In the event we undergo a business transition, such as a major investment transaction, merger, acquisition by another company, or sale of all or a portion of its assets, we may transfer your Personal Information to the actual or intended investor or successor organization in such transaction or permit its examination under confidentiality restrictions by our counterparty. If material changes to our privacy practices will occur as a result of the business transition, we will make a reasonable attempt to notify you by sending you an email alerting you to the business transition.
In rare instances we use select employees to review our past or potential expense reports creation and associated information, which may, for example, include the calendar event and expenses our systems associated with that event (1) in order to assess how well our technology is functioning and (2) in connection with customer service requests. These reviewers see only tiny subset of anonymized, event-related information from any group of users and for any particular event. Such reviewers cannot access any user’s personal calendar.
In the future, we may share Reports with third parties who may be interested in their statistical conclusions, but such reports will reflect information about our aggregate user base rather than any information that identifies specific individual users.
Do Not Track Mechanisms
Because of the nature of our Services, we do not have the capacity to track or recognize “do not track” functionality through our website or our App at this time.
Other Third Parties and Your California Privacy Rights
In the future, we may offer an application-programming interface (i.e., and “API”) that allows third parties to build tools that are inter-operative with our Services. You may have the opportunity to authorize such third parties to access your account. As with other third party platforms and links you can integrate with AppZen, AppZen has no control over such third party sites or their data handling practices, and those sites’ own privacy policies govern their use of your data. We encourage you to review any such policies before authorizing any connection to AppZen.
How to Access and Update Your Personal Information
At any time, you may contact us to request that we make changes to your Personal Information or delete your account entirely. If you contact us to request that we delete your account, we will delete your Account Information within 24 hours. Other information gathered by the App will be cycled off of our servers within about six weeks. You can also delete the information the App has about you within the settings of the App, so you should do this before deleting your account if you want your information off of our systems in less than about six weeks.However, Learning Information will remain on our servers because it helps us continue to improve our products and is relevant to optimizing systems for other users.
However, Learning Information will remain on our servers because it helps us continue to improve our products and is relevant to optimizing systems for other users.We provide an in-App mechanism allowing you to see which items of Personal Information we possess about you and modify those items. If you have trouble accessing this feature, please email us at privacy@AppZen.com and we will assist you.
We provide an in-App mechanism allowing you to see which items of Personal Information we possess about you and modify those items. If you have trouble accessing this feature, please email us at privacy@AppZen.com and we will assist you.Please note that to the extent you have chosen to integrate any third party account, we will collect information directly from that account; as a result, to update or modify such information, you must do so through the applicable third party account. Changes made within our Services are not pushed to third party services, and we have no ability to have information held by such third parties deleted if you choose to delete your AppZen account.
Please note that to the extent you have chosen to integrate any third party account, we will collect information directly from that account; as a result, to update or modify such information, you must do so through the applicable third party account. Changes made within our Services are not pushed to third party services, and we have no ability to have information held by such third parties deleted if you choose to delete your AppZen account.We may send you emails with updates about our product from time to time or messages from our partners with a link to unsubscribe if you no longer wish to receive them.
We may send you emails with updates about our product from time to time or messages from our partners with a link to unsubscribe if you no longer wish to receive them.
How We Secure Your Information
AppZen uses reasonable administrative, technical, and physical security measures to protect user’s Personal and Non-Personal Information, online, offline, and in cloud storage. When you use our App in conjunction with a third party account, the applicable third party controls transmissions to and from its servers, including any security on those transmissions.We use cloud service providers to host some of our services and we may change cloud providers at any time without updating this policy or notifying you specifically. Generally we select hosting, backup, and other cloud service providers who store information we send to them behind firewalls or similar mechanisms.
We use cloud service providers to host some of our services and we may change cloud providers at any time without updating this policy or notifying you specifically. Generally we select hosting, backup, and other cloud service providers who store information we send to them behind firewalls or similar mechanisms.
Transmissions between our systems and individuals performing an Accuracy Review, as well as all transmissions between the App and AppZen servers, are conducted over HTTPS. Transmissions to and from third party accounts are secured according to the standards used by those accounts.
Our employees are generally subject to restrictions that limit their use of information obtained from us to what’s necessary to serve you or improve the App.
While we take reasonable precautions against possible security breaches of the App, our customer databases, and records, no Internet transmission is completely secure, and we cannot guarantee that unauthorized access, hacking, data loss, or other breaches will never occur. We urge you to take steps to keep your Personal Information safe (including your Account Information and Third Party Account Information), and log out of your accounts after use, if applicable.
Our Policies Concerning Children
The App is not intended for children under the age of 13 and we do not knowingly collect any Personal Information from such children. Children under the age of 13 should not use the App or our online services at any time. In the event that we learn that we have inadvertently gathered Personal Information from children under the age of 13, we will use our best efforts to erase such information from our records.
Data Processing Locations
We may at any time process, upload, or display information in a jurisdiction outside of the United States. While your use of the Services is governed by United States law as provided by our terms of service, you hereby acknowledge and agree that our activities outside of the United States may be governed by one or more foreign laws. You should only use AppZen (particularly outside of the United States) if you accept such foreign processing.
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