Overview

AppZen’s Mastermind platform provides a robust, standards-based integration tool for invoice processing that we call AppZen Connect. It’s a proprietary middleware technology that allows AppZen to develop robust API connectors that work straight out of the box. Using our multi-point, scalable integration layer, we have developed a bi-directional integration with the Coupa ERP system that seamlessly interacts with standard Coupa APIs. AppZen Connect includes real-time monitoring and alert features for all invoice data transfers between AppZen's platform and your Autonomous AP environment.

For Autonomous AP, the connector supports a real-time transfer of the following data: payment terms, suppliers, and purchase orders.

High-level integration architecture
This diagram illustrates the high-level integration between Coupa and AppZen’s Autonomous AP services.

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Autonomous AP integration

We provide a bi-directional integration between the Coupa system and the AppZen invoice audit engine.

The Autonomous AP integration uses batch file transfer for historical data, which is then used for AI training and system configuration.

In almost all data objects, our integration framework uses Coupa APIs to synchronize master data and transactional data.

Two Coupa authentication methods are supported: OAuth2 and API Keys.

Two Coupa authentication methods are supported: OAuth2 and API Keys.

Key process flows

• Coupa is the system of record for all master data, transferred frequently to AppZen so it is always up to date.
• Master data consists of payment terms, suppliers, chart of accounts (COA), entities (organizations), and purchase orders, which flow in one direction, from Coupa to AppZen. 
• Invoice data flows are bi-directional. Once invoices are fully processed (after ingestion, coding, matching, validations, and AI audit), they are then transmitted to Coupa. A status report on the success or failure of the ingestion of invoices into Coupa is then transmitted to AppZen. Invoices created directly in Coupa are transmitted to AppZen in order to process audit requirements, such as duplicate checks.
• Changes in status for each invoice in Coupa are synced back to the AppZen workbench so users and AP staff can easily reconcile both systems.
  
  

Frequently asked questions

1. Does AppZen become the system of record for any accounts payable data?

   No, Coupa is always the system of record. AppZen operates as a subsystem of Coupa.
   
   

2. How frequently is master data synchronized from Coupa into AppZen?

   Master data is synchronized on a scheduled basis determined at time of implementation.

   
   

3. How long does it take to implement Autonomous AP with Coupa?

   The typical implementation time is 6-8 weeks. This includes time for discovery, education, receiving historical data, configuration, and validation of the integration.
   
   

4. What IT resources are required to integrate AppZen with Coupa?

   For each integration, only the business process owner (expense and payables) and a Coupa specialist are required. No IT staff are required.