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Multi-line PO matching
Non-PO backed invoices
Case study | Georgetown University
100%document accuracy guaranteed
0RULES or templates needed
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FROM EMAIL OPENED TO INVOICE DATA CONFIDENTLY CAPTURED
When AI is the first to touch your invoices, you save thousands of hours of manual work. And it just keeps getting better.
Simply connect AppZen to your AP inbox and the AI starts reading emailed invoices autonomously, with no human touch required.
You no longer need to monitor your email inbox, download attachments, determine which are invoices, or handle similar tedious tasks AP clerks are often saddled with. There’s no need to confirm your OCR entered your data correctly, either. AppZen does all of that for you within minutes, 100% guaranteed.
Scan invoices that arrive by “snail mail” to deliver them directly to your inbox and they’ll be processed as if the vendor had emailed them. AppZen handles invoices however they come to you, regardless of format or orientation.
Because no vendor-specific templates are needed to successfully extract invoice information, you never need to rewrite templates when vendor formats change. Our AI constantly learns from your input without leaving the workflow, so it's able to process even more invoices over time, from start to finish, with 100% confidence.
Invoice data capture isn’t the straightforward problem it should be. Changes to supplier invoice formats, new locations, and new vendor staff can all result in increases in manual processing and the erosion of your automation system’s value over time.
Every business has a unique set of buying circumstances and practices, with complicated supplier relationships, differing material masters, units of measure, and varying product descriptions. Your AP team has built the expertise to process your organization’s transactions accurately, but as your business changes and scales, your AP team faces serious challenges:
— DIRECTOR OF FINANCE,
LEADING EMERGENCY COMMUNICATIONS SOLUTIONS PROVIDER
IMPROVEMENT IN EFFICIENCY
Our customers’ accounting teams rely on AppZen’s innovative, AI-first technology to confidently complete invoice data capture, validation, and even GL code assignments autonomously, with no need for manual checks, outsourcing, or additional staff.
A leading provider of industrial technologies and supplies needed a way to increase efficiency and cost savings by speeding up invoice data capture and processing. The solution they were using was highly error-prone and only captured invoice header information, requiring them to review everything manually after processing. Prior to adopting AppZen’s Autonomous AP solution, someone had to open every vendor email, read every attachment, copy invoices to a folder, ensure that the invoice was facing the right direction, and confirm that all documents were correctly separated. They then submitted these in batches to their OCR system, checked the OCR’s outcome, made corrections, and sent it on to SAP. They knew this process would never scale.
Autonomous AP sped up their document processing as soon as it went live. Integrating with SAP allowed the AI to begin learning from the content and context of the previous year’s invoices. It then extracted new invoice data autonomously—meaning it took the correct email attachments straight out of their inbox, then read and accurately entered data without anyone needing to double-check it. Their team no longer had to open emails or manually review OCR data. AppZen’s AI could distinguish between invoices and other kinds of attachments, could read invoices in any orientation, and was continuously learning from corrections made by AP staff within the workflow.
BONUS: The company is able to drive additional cost savings and efficiency through autonomous multi-line PO matching.
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