Overview

AppZen’s Mastermind platform provides a robust, standards-based integration tool for expenses that we call AppZen Connect. It’s a proprietary middleware technology that allows AppZen to develop robust API connectors that work straight out of the box. Using our multi-point, scalable integration layer, we have developed a bi-directional integration with Workday Integration Cloud that seamlessly interacts with standard Workday APIs. AppZen Connect includes real-time monitoring and alert features for all expense transaction data transfers between AppZen's platform and your Expense Audit environment.

For Expense Audit, the connector supports the transfer of the following data: expense reports, audit status, companies, users, and user hierarchy.

High-level integration architecture 

This diagram illustrates the high-level integration between Workday and AppZen’s Expense Audit services.

Key process flows

Employee submission of an expense report triggers a process in Workday that will hold the report in the workflow. Expense report details are read and a JSON payload is created. This JSON is then submitted to the Appzen API along with receipt images and other information.

An expense report audit then occurs in AppZen.

AppZen calls the Workday Approval API and shares the report’s status, whether approved or denied. The expense report workflow then progresses accordingly.

Creating the integration system user  “AppZen-API-User”

Preparing processes in Workday Studio