Compliance Travel & Expense Finance AI Did You Know?

Worried about Sunshine Act compliance? Here’s a simple reporting solution

by Gary Malhotra July 26, 2021

In this edition of our “Did You Know?” series, we look at simplifying HCP/One Payment compliance to meet the requirements of the Sunshine Act. This ongoing series highlights the capabilities and benefits of AppZen Expense Audit, bringing you deeper into what makes it tick and how you can take advantage.

The Sunshine Act requires companies to carefully track and report any expenses involving healthcare professionals (HCPs). Doing so is a lot harder than it seems. To fully comply, finance managers need to ensure that front-line employees are aware of the regulatory requirements and properly disclose expenses involving HCPs.

If your employees are not diligent in their reporting, catching their errors and omissions makes the job of finance managers doubly hard. Further, finance managers would need to identify HCPs as part of every employee expense claim and merchant receipt, and flag them for compliance reporting.

Maximizing compliance with federal and state regulations for the Sunshine Act is key to avoiding fines and penalties. The only real solution is to improve the reporting accuracy of HCP attendee data for regulatory entities. Finance managers must achieve this while reducing the complexity of collecting, tracking, and reporting large amounts of HCP data. Any good solution must be simple and scalable, integrating all compliance data in one place.

AppZen’s Mastermind AI identifies health care professionals on expense claims for you by verifying every business guest – even when the employee has omitted marking an attendee as a healthcare professional. It does this by cross-referencing the US National Provider Identifier Registry (NPI) to spot expense reports that have a healthcare professional tagged as an attendee.

Furthermore, AppZen identifies expense report attachments that include references to healthcare professionals engaging in seminars and speaking engagements for a fee. AppZen even reads business justifications provided by employees to see if these transactions potentially include an HCP.

It’s a simple, elegant solution for a complex, time-consuming process.

If you're interested in learning more, don't miss this case study on a leading life sciences data provider using Expense Audit to streamline their T&E processes and drive finance automation throughout the entire organization.

Instantly audit 100% of expenses before you pay them and ensure all expense reports are compliant with our Expense Audit solution


Gary Malhotra

Sr. Director of Product Marketing