Stop touching invoices: accurate, AI-first data capture for autonomous invoice ingestion

100%

document accuracy guaranteed

0

RULES or templates needed
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Inbox? We call it a done box.

Touchless invoice processing for all suppliers. No templates. No reading emails. No more manually entering invoice data.

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zero-inbox

Autonomous AP monitors your AP inbox with no human involvement. It automatically opens emails, determines which attachments are invoices, accurately extracts 100% of the data, and submits it for processing.

15 min.

FROM EMAIL OPENED TO INVOICE DATA CONFIDENTLY CAPTURED

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AI-first invoice capture: highest efficiency and always improving

When AI is the first to touch your invoices, you save thousands of hours of manual work. And it just keeps getting better.

Easy setup

Simply connect AppZen to your AP inbox and the AI starts reading emailed invoices autonomously, with no human touch required.

Eliminates manual and repetitive tasks

You no longer need to monitor your email inbox, download attachments, determine which are invoices, or handle similar tedious tasks AP clerks are often saddled with. There’s no need to confirm your OCR entered your data correctly, either. AppZen does all of that for you within minutes, 100% guaranteed.

Processes invoices from non-electronic sources

Scan invoices that arrive by “snail mail” to deliver them directly to your inbox and they’ll be processed as if the vendor had emailed them. AppZen handles invoices however they come to you, regardless of format or orientation.

Scalability and continuous learning

Because no vendor-specific templates are needed to successfully extract invoice information, you never need to rewrite templates when vendor formats change. Our AI constantly learns from your input without leaving the workflow, so it's able to process even more invoices over time, from start to finish, with 100% confidence.

The value of your current automation system is eroding

Invoice data capture isn’t the straightforward problem it should be. Changes to supplier invoice formats, new locations, and new vendor staff can all result in increases in manual processing and the erosion of your automation system’s value over time.

Every business has a unique set of buying circumstances and practices, with complicated supplier relationships, differing material masters, units of measure, and varying product descriptions. Your AP team has built the expertise to process your organization’s transactions accurately, but as your business changes and scales, your AP team faces serious challenges:

  • Suppliers who insist they use their own automation template or format, send you PDFs, or mail paper invoices, leaving all the work to your AP team
  • Reliance on the human element, limiting efficiency and increasing finance operations costs
  • Outsourcing invoice data capture, resulting in a loss of control, higher costs, and backlogs that delay financials posting
Traditional AP Automation
Traditional AP Automation
CUSTOMER BENEFITS

80%

IMPROVEMENT IN EFFICIENCY

CASE STUDY

Cost savings at speed with Autonomous AP

Our customers’ accounting teams rely on AppZen’s innovative, AI-first technology to confidently complete invoice data capture, validation, and even GL code assignments autonomously, with no need for manual checks, outsourcing, or additional staff.

Challenge

A leading provider of industrial technologies and supplies needed a way to increase efficiency and cost savings by speeding up invoice data capture and processing. The solution they were using was highly error-prone and only captured invoice header information, requiring them to review everything manually after processing. Prior to adopting AppZen’s Autonomous AP solution, someone had to open every vendor email, read every attachment, copy invoices to a folder, ensure that the invoice was facing the right direction, and confirm that all documents were correctly separated. They then submitted these in batches to their OCR system, checked the OCR’s outcome, made corrections, and sent it on to SAP. They knew this process would never scale.

Solution

Autonomous AP sped up their document processing as soon as it went live. Integrating with SAP allowed the AI to begin learning from the content and context of the previous year’s invoices. It then extracted new invoice data autonomously—meaning it took the correct email attachments straight out of their inbox, then read and accurately entered data without anyone needing to double-check it. Their team no longer had to open emails or manually review OCR data. AppZen’s AI could distinguish between invoices and other kinds of attachments, could read invoices in any orientation, and was continuously learning from corrections made by AP staff within the workflow.

BONUS: The company is able to drive additional cost savings and efficiency through autonomous multi-line PO matching.

NEXT UP: Autonomous AP

Matching invoice and PO lines without rules